Executive Administrative Assistant

We work with top-tier hedge funds, investment banks, energy trading firms, and corporate clients across the globe. Our environment is fast-paced, international, and quality-driven. That means structure, confidentiality, strong judgment, and attention to detail are essential.

If you are ambitious, highly organized, service-minded, and motivated by enabling excellence at leadership level — keep reading.

The Role

As Administrative Assistant to the CEO, you will play a central role in ensuring structure, coordination, and efficiency across leadership activities and ongoing projects.

You will act as a trusted right hand, someone who protects time, ensures follow-through, and keeps priorities aligned.

You will work closely with:

• Our CEO
• International partners and stakeholders
• Legal representatives and trading experts
• Internal operations teams

You must be able to see the bigger picture while managing the smallest details, understanding how structure, preparation, and coordination directly impact business performance.

Your Responsibilities

• Managing and coordinating calendars, meetings, and travel arrangements
• Preparing materials and practical details for meetings, events, and business trips
• Supporting planning and follow-up on strategic initiatives
• Ensuring administrative workflows run efficiently
• Coordinating across projects and tracking deadlines
• Conducting research and preparing structured overviews when needed
• Handling confidential and ad-hoc matters with professionalism

Deadlines matter. Confidentiality matters. Details matter.
In our industry, the devil is in the details, and excellence is expected.

Who We Are Looking For

We are looking for someone who:

• Has at least 2 years of secretary experience
• Brings solid experience in planning, administration, and coordination, ideally from an international environment
• Is highly proficient in MS Office and quick to learn new systems
• Communicates fluently in professional English (written and spoken)
• Is located in Denmark and can work from our Aalborg office on a weekly basis
• Additional languages are a strong plus

But experience alone is not enough.

You are:

• Structured, analytical, and detail-oriented (some might call you a perfectionist)
• Proactive and solution-oriented
• Comfortable working independently without micromanagement
• Strong at planning ahead and prioritizing
• Discreet and trustworthy
• A team player with a strong customer-service mindset
• Calm under pressure and reliable when deadlines approach
• Intrinsically motivated and proud of delivering high-quality work

If you need constant direction, avoid responsibility, or struggle with planning, this role is not for you.

Why Join Time2Market?

Because here, you will:

• Work closely with experienced leaders and industry experts
• Gain insight into global wholesale energy markets
• Be part of an ambitious, international, and high-performing team
• Develop strong executive coordination and organizational competencies
• Build a solid foundation for long-term career growth

We offer:

• A structured onboarding tailored to your experience
• Opportunities for professional growth and specialization
• Flexibility when it supports performance
• An international and supportive workplace
• Health insurance, retirement contributions, catered lunch, and Cake Friday
• Social events and a strong team culture
• Transparency, ownership, and room for innovation

About Time2Market

Time2Market is an independent international market management service provider operating in the wholesale energy industry, based in Aalborg.

We provide external market access and business development services to some of the world’s leading trading houses, hedge funds, and financial institutions.

Our work requires precision, discretion, commercial awareness, and exceptional service standards. We operate globally and we operate at a high level.

We believe in excellence, accountability, and long-term partnerships. We take pride in delivering quality every time.

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Application Process

We will only consider applications that include a well-written and motivated cover letter explaining:

• Why you want to join Time2Market
• Why this role fits your ambitions
• What drives you professionally
• How your experience makes you a strong match

Generic applications will not be considered.

If any of this sounds like you, submit your CV and Cover Letter through the application form above or to career@time2market.dk.

If you have any questions about the position or general inquiries about our company, please get in touch with us.

We review applications and schedule interviews on an ongoing basis. We reserve the right to remove this post once the position has been filled.

We look forward to seeing our new colleague's application!

For more information on our current open positions, please visit www.time2market.net/career.